The Auditorium For General Use
Before you begin:
Have you scheduled the auditorium?
Even if the space may appear empty those who have already booked the venue have priority even if they are not there. You must book the auditorium for any and all use two weeks in advance.
Be sure you review the space policies as well.
When entering through the main entrance of the auditorium, immediately to your right with be a small control panel for switching on the lights. Select the "ON" button to switch on only the ceiling mounted house and walk on lights.
On, and Presets 1 through 4 are used for different general purpose applications, they are:
ON: Switches house and walk-on lights on.
Lights up the floor podium & pit lighting
Stage lighting for general use
Movie Mode, dims house and walk on lights.
Lights up the front of the stage of senior seminars or similar style events.
OFF: Switches all lights off, select this preset once you are done with the space.
The up and down arrows are not used for general applications. If you mistakenly click an up or down button simply press a preset or the on switch to return to normal state.
If you need lighting more specific, do not use the lighting control panel in the booth. Please see the IT support office instead.
In pit are of the auditorium is a podium and black AV cart. Attached to the podium is a microphone with a short cable.
The AV cart to the right of the podium contains a computer and small audio mixer.
To turn up the volume of the microphone turn the knob labeled "MIC"
To turn up the volume of the computer, Blue-Ray/DVD player, or any other device connected to the projector, turn up the knob labeled 'COMP-DVD'.
If you need a second microphone or are having issues with the audio do not attempt to modify or change this setup, see the IT support office instead.
Projector & Screen
Switch the projector on by pressing the 'On' button on the control panel located on the AV cart. The projector will turn on and the screen will lower simultaneously.
Once you are done, press the 'Off' button on the same control panel. The projector will turn off and the projector screen will roll up.
There is no need to use the manual projector screen control backstage or the wireless remote (no longer kept with the cart). These are backup systems.
Note: The 'Source' button on the control panel does not effect which input from the floor cart is sent to the projector. All switching is done automatically through a sperate unit.
THE KEYPAD ON THE PROJECTOR CART IS CURRENTLY OUT OF ORDER, USE THE WHITE PANASONIC REMOTE FOUND IN THE PODIUM TO TURN THE PROEJCTOR ON AND OFF FOR THE TIME BEING.
THE ON AND OFF BUTTONS ON THE KEYPAD WILL STILL RAISE AND LOWER THE SCREEN
Using the Computer or Connecting Your Own
The cabinet of the AV cart has a Windows based PC for use at your convenience. You may login using your BowNET username and password.
If you bring your own laptop you may connect it using the HDMI cable found on the podium. There are adapters avalible to convert from USB-C or Mini DisplayPort if you do not have an HDMI output. Both audio and video passes through the HDMI cable, no need to connect another audio cable.
Upon connecting a laptop over HDMI the projector will automatically switch to it.. If you disconnect the HDMI Cable the projector will switch back to the computer on the AV Cart.
If you are having issues with either the PC on the AV cart or connecting your laptop see the IT support office, do not start tampering with things on the AV Cart.
Do not move the podium for AV Cart for your event. If you need it moved see the IT support office
Furthermore do not remove anything from podium for AV Cart that's already installed
Especially do not remove the yellow and black cable cover from the floor
The Laser Pointer & Slides Clicker can be obtained from the IT office, it no longer lives in the Auditorium.
Once you are Done:
Now that you are done using the auditorium switch off the log out of the computer or disconnect the one you brought with you. Be sure to switch off the projector (to preserve it's lifespan) and raise the screen by pressing the 'Off' button on the projector control panel. On your way out click the "OFF" button on the lighting control panel to save energy. Lock the door with your staff keys.
You must leave the auditorium with everything you brought in with you per the Carry in, Carry out policy.
Remember, the auditorium is used by everyone as a venue, classroom, and collaborative space, on most weeks its used almost every day.
If you experienced any technical issues or bugs during your use of the auditorium notify the IT support office.